Expense Allocation System (EAS)™

By IntegriDATA, an Indus Valley Partners company

Manual expense allocation across funds lacks accuracy and transparency, often leading to delays, misallocations, and increased regulatory scrutiny. This is why leading asset managers trust the Expense Allocation System (EAS)™ by IntegriDATA, an Indus Valley Partners company.

EAS™ automates complicated allocation rules, reduces the risk of errors, and ensures full compliance, enabling asset managers to streamline expense allocations regardless of portfolio size or complexity. Together with Digital-First IVP Accounts Payable Services, EAS helps firms streamline invoice processing and transaction handling at scale without compromising control.

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Key Benefits

EXPENSE ALLOCATION AUTOMATION

Easily set up allocation rules across funds, deals, and business segments that can be reused across invoices. Integrate with leading T&E and AP systems automatically with pre-built connectors. Capture invoices with OCR to eliminate manual scanning and coding.

ROBUST REPORTING

Instantly generate expense reports for management or compliance with powerful, out-of-the-box reporting and customizable options in all major formats, including CSV, Excel, and JSON. Tailor Power BI dashboards and data grids to enhance the viewing experience for each user.

BETTER COMPLIANCE

Prevent misallocation penalties with EAS by automating allocation policies. EAS provides a complete audit trail, detailed allocation practices, and exception reporting, all designed to meet fiduciary duty and SEC expectations for seamless auditor review.

HIGHER ACCURACY

Automatically calculate and apply sharing percentages to eligible funds, consolidating accounts payable firmwide for accurate reporting. EAS also supports flexible allocation rules to detect and correct discrepancies.

INCREASED EFFICIENCY

EAS allocates expenses instantly and integrates with internal accounting systems to automatically book expenses to the general ledger, speeding up payment processing and management company reimbursement.

ENHANCED TRANSPARENCY

EAS provides investor disclosures for passthrough expenses, accurate tracking of dead deal costs, and a reliable framework to ensure allocations align with fund agreements and policies.

What’s Possible with Expense Allocation Solution

Expense Capture and Tracking

Expense Allocation

Payables Tracking

Reporting

Budgeting

Vendor Payments

Vendor Management

Contract and Services Management

Integration with GL systems

Key Capabilities

Expense Allocation Simplified

Digital Fund Agreements

Digitize fund expense policy to ensure allocations are always made according to fund agreements.

Allocation Intelligence™

Automate expense allocation decisions to improve efficiency in large private equity and hedge funds.

Smart Workflows

Tailor dynamic approval workflows to your exact needs and approve allocations remotely by email.

Deal Allocations and Reallocations

Allocate expenses to deals and instantly reallocate when deals close or break.

Sharing Percentage Calculations

Dynamically calculate and apply sharing percentages using AUM, NAV, or any other metric.

Invoice and Receipt Capture

Automatically capture emailed invoices and receipts for easy management and approval.

Reporting

Consolidate expenses firmwide, visualize data, and identify expense patterns rapidly.

Intelligent Invoice OCR

Automatically scan invoices, extract key data, and load extracted details into EAS.

Vendor Management

Manage vendors, services, and agreements with alerts for expirations, renewals, and more.

Fund Billing and Reimbursement

Automatically create and send fund invoices to expedite reimbursement.

Leading Support

Enjoy the industry’s best support provided by subject matter experts based out of New York City.

Soft Dollar

Track balances, allocate, and pay expenses using soft dollars.

Auditing

Track every allocation and user action for robust audit reporting.

Automated Allocation

Automate allocation processing for every method, including fixed, dynamic, direct, and multi-level.

Integrations

Integrate with accounting and expense systems to collect expenses, pull metrics, and post journal entries for true straight-through processing.

Consolidate Expense Management

Consolidate Expense Management
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